University of California

california institute for energy and environment

Request for Proposal: Water-Energy Research (CP1-007-08)

INTRODUCTION

If you have any questions, please contact Michael Kusiak
 

Responses will be posted on the Water-Energy Research  Questions and Answers Web Page

On behalf of the California Public Utilities Commission (CPUC), the University of California (through the California Institute for Energy and Environment (CIEE)) is seeking proposals from qualified experts for conducting embedded energy in water studies..  For purposes of this RFP, embedded energy in water and energy intensities (e.g., kWh per million gallons of water) are used interchangeably.

In CPUC Decision 07-12-050 (Dec. 20, 2007), the CPUC directed its staff and consultants to conduct three studies: (1) the Statewide and Regional Water-Energy Relationship Study, (2) the Water Agency and Function Component Study and Embedded Energy-Water Load Profiles, and (3) the End-Use Water Demand Profile Study.

The information developed in these studies should provide a better understanding of how energy is used in the California water industry. Furthermore, the results from these studies will be used by the CPUC in help determining whether future embedded energy in water programs should be added to the CPUC’s energy efficiency portfolio.

 Important Notes About this RFP

• Up to three contracts may be awarded. Bidders may bid on one or more of these studies.

• Please consult the COMPLETE VERSION of this RFP, to review the scope, tasks and deliverables in more detail. And, view the Prototype Contract PROTOTYPE CONTRACT HERE.

GOALS

DEADLINE FOR RECEIPT OF PROPOSAL:

5:00 PM Pacific Time, June 3, 2008

If you have any questions, please contact Michael Kusiak
 

Responses will be posted on the Water-Energy Research  Questions and Answers Web Page

Budget and Schedule Summary for each Study/Component

Study 1: Statewide and Regional Water-Energy Relationship Study

The goal of the Statewide and Regional Water-Energy Relationship Study is to establish the relationship among annual climate and hydrology variation, regional and statewide water demand variations and statewide energy use by the water system. Another goal of this study is to develop a regression model of the relationship between water use in California and energy used in the water sector using historical data. This model will also be used in a predictive mode: for example, given specific water delivery requirements developed from precipitation pattern information, the expected energy use can be estimated for future precipitation levels and other variables.

Budget and Schedule: The estimated budget is approximately $425,000. The duration of the project is one year.

Study 2: Water Agency and Function Component Study and Embedded Energy-Water Load Profiles

Study 2 consists of two distinct components:

• Water Agency and Function

The goal of the Water Agency and Function component study is to develop a representative range of energy intensities for water agencies in California, and representative ranges of energy intensities for the various operational components of the water system (water supply, freshwater treatment, distribution system, and wastewater treatment), as depicted in Figure 1. The detailed annual and daily profiles for energy use will be established as a function of water delivery requirements for a full range of local, regional, state and federal water agencies within the California water system.

Budget and Schedule: The estimated budget for the Water Agency and Function component is approximately $500,000; the duration of the project is eighteen months.

• Embedded-Water Load Profiles

The goal of the Embedded Energy-Water Load Profiles component is to develop representative ranges of water-energy load profiles for water agencies in California, and representative ranges of energy load profiles for the various operational components of the water system in California.

Budget and Schedule: The estimated budget for the Embedded Energy-Water Load Profiles component is approximately $300,000. The duration of the project is one year.

Study 3: End-Use Water Demand Profile Study

The goal of this study is to provide all participants with accurate and current end-user water use profiles. 

PROJECT TASKS

DELIVERABLES

DEADLINE FOR RECEIPT OF PROPOSAL:

5:00 PM Pacific Time, June 3, 2008

The contractor is expected to participate in a project kickoff meeting (in person or via conference call), perform and complete one or more studies in this RFP, and present project findings to the CPUC. The contract start date is expected to be Mid to Late Summer 2008. The expected duration of each study is listed in this RFP. A detailed schedule for deliverables will be part of the contract.  Sample terms and conditions can be found below.

SCHEDULE

The key dates associated with the RFP process are as follows: 

The contract start date is expected to be Mid to Late Summer 2008; a detailed schedule for deliverables will be part of the contract.

Proposal Submission

DEADLINE FOR RECEIPT OF PROPOSAL:

5:00 PM Pacific Time, June 3, 2008

If you have any questions, please contact Michael Kusiak
 

Responses will be posted on the Water-Energy Research  Questions and Answers Web Page

Eligibility

All individuals are allowed to respond to this request for proposals. There are conflict of interest provisions and CPUC bidder guidelines on the firewall between program implementers and impact evaluators that bidders should read; they are posted below.

Experience and Qualifications

At this time, we are seeking individuals or a qualified team, with one or more of the following preferred attributes or competencies (including experience, publications, or recognized credentials) to conduct these studies. In addition to cost and technical approach, we intend to use the following criteria in evaluating submissions:

1.     Knowledgeable about California's water system, hydraulics, water modeling, water agency operations, and other pertinent water related information.

2.     Knowledgeable about technologies related to water efficiency.

3.     Experience in collecting and analyzing energy use and demand and water use data, including energy load profiles.

4.     Experience in developing regression models, preferably in relating energy use to water use.

5.     Experience in metering water use for different types of customers (see Study 3, Task 4).

6.     Experience in accessing published and “gray” literature, reviewing technical studies, and synthesizing key findings.

7.     Ability to write clearly and understandably.

Submission

Please send your application electronically with the following material, by June 3rd:

• Please consult the COMPLETE VERSION of this RFP, to review the scope, tasks and deliverables in more detail. And, view the Prototype Contract PROTOTYPE CONTRACT HERE.
• Proposal cover page, use this TITLE PAGE
• Statement of Qualifications
  •  Please Indicate how each key staff member’s qualifications relate to the list of qualifications described in Section III-C (from the COMPLETE VERSION of this RFP).
• References Not to exceed three references, with contact information
• Resume/ Curriculum Vitae for all named staff members, not to exceed two pages per person
• Statement of Work. Not to exceed 10 pages (single-spaced) per study. 
  • The statement of work should follow the tasks outlined in the RFP. The bidder can suggest modifications or enhancements to these tasks, the reasoning for these recommended modifications or enhancements, and the proposed method(s) for accomplishing the recommended changes.
  • The two components of Study 2 are not considered separate studies; therefore, the 10-page limit applies to a statement of work consisting of both components.
• Proposed budget – include hourly rates and the number of expected hours for your personnel in the tasks outlined above.  Use this budget format: Budget Template. A supporting explanation for the use of the budget template is provided here. In addition:

• Draft a budget for each study.
• If you are submitting a proposal for multiple studies, provide a summary budget for the entire project.
• Include hourly rates and number of expected hours for each key staff member for each task outlined above.

• Conflict of Interest:  To facilitate the identification of potential conflicts of interest, all parties that are awarded under this solicitation will be required to follow the disclosure guidelines set forth in Exhibit D of the sample terms and conditions (Exhibit D). The potential for conflicts are evaluated on an individual basis (not organization). Completed Conflict of Interest disclosure will be necessary only for the Principal Investigator(s) and other Key Personnel during the submission of the RFP. Upon selection all other individuals on the respondent’s team will need to disclose potential conflicts. If a potential conflict is identified, the solution would be the replacement of that individual team member.

FAILURE TO FOLLOW REQUESTED FORMATTING REQUIREMENTS MAY RESULTS IN THE DISQUALIFICATION OF YOUR PROPOSAL.

CIEE does not require an original hardcopy version of your proposal. Your authorized institutional representative should email your completed proposal to Michael.Kusiak@ucop.edu  with the following statement in the subject line of the email:

 [organization’s name] Proposal Water-Energy RFP (CP1-007-08).

We do request that you also forward a copy of the signed Title Page that includes the signature of both the PI and the authorized contract official at your organization. You may provide this signed version as either a PDF (to the proposal) or as a separate fax or mailed a hardcopy (see contact information in the checklist).

PLEASE CONSULT THE COMPLETE VERSION OF THIS RFP, WHERE THE SCOPE, TASKS, AND DELIVERABLES ARE DESCRIBED IN GREATER DETAIL.

Prototype Contract

DEADLINE FOR RECEIPT OF PROPOSAL:

5:00 PM Pacific Time, June 3, 2008

Sample Terms and Conditions

Exhibit A: Work Statement

Exhibit B: Budget Template (Description & Explanation)

Exhibit D: Conflict of Interest Guidelines

Exhibit E: California Public Utilities Code Section 583

Exhibit F: GENERAL ORDER NO. 66-C.pdf

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Reference Material Identified in the Complete Request for Proposal

1. Supply and Demand Side Water-Energy Efficiency Opportunities  Green Building Studios (please note that this report is not available through any other source.